# Yealink Management Cloud Service(YMCS)_User Guide.pdf - Pages 901-920

**Source:** Yealink Management Cloud Service(YMCS)_User Guide.pdf
**Pages:** 901-920 of 953
**Chunk:** 46

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  Yealink Management Cloud Service(YMCS) U...




  and select Reset Password.
2. Confirm your action in the pop-up window.
3. An email notification will be sent to the sub-administrator after the password is reset.

Delete Sub Accounts
Procedure
1. In the sub account list, click and select




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  and select Delete.
2. Confirm your action in the pop-up window.



Roles
Add Roles

Introduction
The default role and its permission are described below:

 Nam        Description
 e

 Super      Have all the function permission under the device management, RPS
            management, workspace management, and system management
 admi       modules and can view all the site data.


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 n

 DM        Have all the device management permission under the device
 admi      management and system management modules and can view all the
 n         site data.

 RPS       Have all the RPS management permission under the device
 admi      management and system management modules and can view all the
 n         server data.

 WM        Have all the workspace management permission under the
 admi      workspace management and system management modules.
 n

 Empt      Only the permission to log in.
 y
 permi
 ssion

In addition to the default roles, you can add other roles and assign the
corresponding permission to the role.

Procedure
1. Sign in to YMCS.
2. Click System > Sub Accounts > Role.




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3. Do one of the following:
    Select a group from the group list on the left panel and click Add. You can also click Add
    Group if you do not want to specify a group.
    Click



    on the right side of the group and click Add Role.




4. Edit the role information and click Save.
    Role Name: Edit the role name.
    Group: Select a belonging group for this role for future management.

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    Description: Enter a description.
    Role Permission: Assign permission to the role, including Device Management, RPS
    Management, WorkSpace Management, and System. Multiple selections are supported.
    See the following detailed description.




Device Management
Device Permission
Select All or select Specify Range and click Edit to select the desired sites. After
selection, the role can see the data of the selected sites.

  💡   NOTE
        Click Edit and specify the site. If you check the parent site, the role will
        have all data permission for the parent site and its sub-sites.
        Click Edit and specify the site. If you check all sub-sites under the
        parent site, the role will have data permissions for all sub-sites but not
        for the parent site itself. You can select up to 10 sites.
        It is applicable to modules other than resource management under
        operation permission and function permission.




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Resource Permission
Select All or select Specify Range and click Edit to select the desired sites. After
selection, the role can see the data of the selected sites.

  💡   NOTE
        Click Edit and specify the site. If you check the parent site, the role will
        have all data permission for the parent site and its sub-sites.
        Click Edit and specify the site. If you check all sub-sites under the
        parent site, the role will have data permissions for all sub-sites but not
        for the parent site itself. You can select up to 10 sites.
        It is applicable to resource management modules under function
        permission.




Operation Permission
Select the device type and select the corresponding operational permission for
this role. Multiple selections are allowed.


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Function Permission
Assign relevant operational permissions for this role based on the menu




(categorized according to the functional modules in the left-side navigation bar).
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Multiple selections are allowed.
  Read only: You can only view the data without any operation permission.
  Read & Write: You can view the data with all the operation permissions.
  Invisible: This part is unavailable and invisible to you.




RPS Management
Data Permission
Select All or select Specify Range to select the desired servers. After selection,
the role can see the data of the selected servers.




  💡   NOTE
         If you choose All, the role will have data permissions for all servers and


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        their devices without a limit on the number of servers.
        If you choose Specify Range, the role will have data permissions for
        the specified servers and their devices. In this case, you can select a
        maximum of 100 servers.

Function Permission
Assign relevant operational permissions for this role based on the menu




(categorized according to the functional modules in the left-side navigation bar).
Multiple selections are allowed.
 Read only: You can only view the data without any operation permission.
 Read & Write: You can view the data with all the operation permission.
 Invisible: This part is unavailable and invisible to you.

WorkSpace Management

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Function permission
Assign relevant operational permissions for this role based on the menu




(categorized according to the functional modules in the left-side navigation bar).
Multiple selections are allowed.
 Read only: You can only view the data without any operation permission.
 Read & Write: You can view the data with all the operation permission.
 Invisible: This part is unavailable and invisible to you.

System

  💡   NOTE
      Roles are granted system management permissions by default. Therefore,
      when you associate a sub-administrator with a role, they will have

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      permissions for all data within the enterprise. Please use caution when
      assigning these permissions.
      Function Permission
      Assign relevant operational permissions for this role based on the menu




      (categorized according to the functional modules in the left-side navigation
      bar). Multiple selections are allowed.
         Read only: You can only view the data without any operation permission.
         Read & Write: You can view the data with all the operation permission.
         Invisible: This part is unavailable and invisible to you.



Manage Roles
Go to the Role List


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Procedure
1. Sign in to YMCS.
2. Click System > Sub Accounts > Role.




Add Groups
Introduction
You can add groups and manage the roles by group.
Procedure
1. In the role list, click Add Group.
2. Enter the group name and click Confirm.
3. After adding a group, you can find the group from the group list.

Manage Roles by Group
Introduction
You can organize and manage administrators within the enterprise by grouping
them. Each role can only belong to one group.
Procedure
1. In the role list, click the desired group.
2. Do one of the following:
     Check the corresponding role information within this group.



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     Click



     on the right side of the group to edit groups, add roles to the group, and delete groups.

View Sub Accounts Associated with a Role
Procedure
1. In the role list, click the desired role.
2. Click the number under the Associated accounts.
3. View the sub accounts associated with this role. Those sub accounts have all the
  permissions assigned to this role.

Assign a Role to a Sub Account
Procedure
1. In the role list, click the desired role.
2. Do one of the following:
     In the sub account list, click Edit on the right side of the desired sub account and select a
     role.




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     In the role list, click Add on the right side of the desired role and select a role.




3. Edit the sub account information. For more information, see add sub account.

Edit Role Permission
Procedure
1. In the role list, click the desired role.
2. Click Permission.
3. Edit the role permission and click Save.

       NOTE

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  💡    You cannot edit the permission of the default role (super admin, DM admin, RPS admin, WM
       admin, and empty permission).


Manage Roles

Go to the Role List
Procedure
1. Sign in to YMCS.
2. Click System > Sub Accounts > Role.




Add Groups
Introduction
You can add groups and manage the roles by group.
Procedure
1. In the role list, click Add Group.
2. Enter the group name and click Confirm.
3. After adding a group, you can find the group from the group list.

Manage Roles by Group
Introduction
You can organize and manage administrators within the enterprise by grouping
them. Each role can only belong to one group.

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Procedure
1. In the role list, click the desired group.
2. Do one of the following:
     Check the corresponding role information within this group.




     Click




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     on the right side of the group to edit groups, add roles to the group, and delete groups.

View Sub Accounts Associated with a Role
Procedure
1. In the role list, click the desired role.
2. Click the number under the Associated accounts.
3. View the sub accounts associated with this role. Those sub accounts have all the
  permissions assigned to this role.

Assign a Role to a Sub Account
Procedure
1. In the role list, click the desired role.

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2. Do one of the following:
     In the sub account list, click Edit on the right side of the desired sub account and select a
     role.




     In the role list, click Add on the right side of the desired role and select a role.




3. Edit the sub account information. For more information, see add sub account.

Edit Role Permission
Procedure
1. In the role list, click the desired role.


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2. Click Permission.
3. Edit the role permission and click Save.

  💡    NOTE
       You cannot edit the permission of the default role (super admin, DM admin, RPS admin, WM
       admin, and empty permission).




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Account Settings
View and Edit Administrator Account Information
Introduction
As an enterprise administrator, you can view the account information. To ensure
account security, we recommend that you change the password regularly.
Procedure
1. Sign in to YMCS.
2. Do one of the following:
    Click the account avatar icon in the bottom-left corner and click Account Information.




    Click System > Account Information.




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