# 2026-04-22 — Cascades staff CSV ingest + AD/M365 user rollout plan

## User
- **User:** Howard Enos (howard)
- **Machine:** HOWARD-HOME
- **Role:** tech

## Session Summary

Meredith Kuhn and John Trozzi returned the staff-editor questionnaire that Howard sent 2026-04-18. CSV saved to `C:\Users\Howard\Documents\cascades-staff-2026-04-22-1434.csv`. This session ingested that CSV into the repo, updated the P2 license candidate doc with the real list, drafted a follow-up email for the remaining open items, and wrote the full AD + M365 user-setup rollout plan.

Howard then answered several of the open items live:
- **Britney Thompson** — still employed. Needs desktop access and possibly phone. Keep her AD account; treat as Office-PHI clinical for license math until Meredith specifies posture.
- **Polett Pinazavala** — still employed. Same treatment as Britney; she stays on the caregiver roster.
- **Christine Nyanzunda** — one person with two roles (MC Admin + part-time Sun/Mon MedTech), one account.
- **Alma R Montt** — username `Alma.Montt`. Title still pending Meredith.
- **Kyla Quick Tiffany** — username `Kyla.QuickTiffany` (Kyla's own preference — last name as one word). Treated as a Shared-PC Reception user.
- **Naming convention:** All NEW accounts follow TitleCase `First.Last`. The lowercase exceptions in AD (`britney.thompson`, `karen.rossini`, `lauren.hasselman`) are the only known legacy cases — leave as-is, don't rename.

Howard will edit the follow-up email himself and send from his desktop, then return the sent copy.

## Key Decisions

1. **CSV placement:** `clients/cascades-tucson/reports/cascades-staff-2026-04-22.csv` (Howard's choice).
2. **Persona model:** Eight personas derived from CSV columns (Access / Outside / ALIS). See §2 of the rollout plan.
3. **License default:** Business Premium tenant-wide, with F3 only for the 3 drivers and Business Standard fallback for non-PHI office roles if tenant-wide Premium isn't approved.
4. **Rollout waves:** W0 pre-flight → W1 new office accounts (Alma, Kyla) → W2 existing office reassignment → W3 caregiver bulk creation → W4 generics cleanup.
5. **Britney on license list:** Office-PHI tier by default given clinical role, until Meredith provides a different posture call. Bumps office P2 count 19 → 20.

## Problems Encountered / Deltas Found

- **Britney Thompson** — active in AD but absent from the CSV return. Resolved live: still employed.
- **Polett Pinazavala** — on 2026-04-18 caregiver roster, absent from CSV. Resolved live: still employed.
- **37 caregivers** have no individual AD accounts today (verified against `docs/servers/active-directory.md`). Wave 3 creates all 37.
- **Agency placeholders (2 rows)** need a decision on whether they become real accounts or ALIS-web-only logins. Deferred to Meredith.

## Credentials / Secrets

None handled or discovered this session. No vault reads. No credentials in any of the created docs.

## Infrastructure / Servers Referenced

- CS-SERVER (`192.168.2.254`) — primary DC for `cascades.local`, only DC, all FSMO roles. Source of truth for current AD state.
- M365 tenant: `cascadestucson.com`, tenant ID `207fa277-e9d8-4eb7-ada1-1064d2221498`.
- GuruRMM: Cascades client `42e1b0e3-f8b7-4fc5-86bd-06bdbb073b7f`, site `c157c399-82d3-4581-979a-b9fad70f4fef` (unchanged).
- Entra group `Cascades - Shared Phones` (existing, dynamic — drives Intune phone rollout; possibly overlaps with the proposed `SG-Caregivers` AD-sync group).

No infrastructure changes made. Plan-level only.

## Files Created

| Path | Purpose |
|---|---|
| `clients/cascades-tucson/reports/cascades-staff-2026-04-22.csv` | Meredith/John's returned staff-editor CSV, 70 rows. Source of truth for who should exist and with what access posture. |
| `clients/cascades-tucson/docs/cloud/cascades-staff-followup-2026-04-22.md` | Draft email to Meredith/John with 6 open questions (Kyla, Ederick, Christine, Alma, Britney, Polett) plus the pending "restrict everyone or selective" decision. Howard will edit and send. |
| `clients/cascades-tucson/docs/cloud/user-account-rollout-plan.md` | Full AD/M365 rollout plan: 8 personas, license mapping, OU/group layout, CA policy set, pre-flight reconciliation, 4-wave rollout sequence, 8 open decisions. |

## Files Modified

| Path | Change |
|---|---|
| `clients/cascades-tucson/docs/cloud/p2-staff-candidates.md` | Replaced "Awaiting from John Trozzi" section with real persona tables from CSV. Added Britney + Polett notes (still employed, confirmed live). Updated license math: 19 office P2 → 20 with Britney. Closed "follow up with John" action item. |

## Commands Run

- `cp "/c/Users/Howard/Documents/cascades-staff-2026-04-22-1434.csv" "clients/cascades-tucson/reports/cascades-staff-2026-04-22.csv"` — CSV ingest.
- Various `git status`, `git log`, `git show` for context.
- Read operations across `clients/cascades-tucson/docs/cloud/` and `docs/servers/active-directory.md` for cross-reference.

No destructive commands. No database, no credential, no network changes.

## Pending / Next Steps

### Blocked on Meredith / John (in the follow-up email)

1. "Restrict everyone to building" vs. selective — outstanding since 2026-04-16.
2. Business Premium tenant-wide vs. mixed SKUs — tied to upgrade proposal.
3. Ederick Yuzon spelling.
4. Alma R Montt title.
5. Britney Thompson access posture (phone? Outside?).
6. Polett Pinazavala access posture (phone? Outside?).
7. Agency placeholders — real accounts or ALIS-only?
8. Drivers — F3 or Business Standard?

### Waiting for Howard

- Edit and send the follow-up email from `cascades-staff-followup-2026-04-22.md`. Return the final version so it's in the repo as the actual sent copy.

### Ready to execute once answers come back

- Wave 1 account creation: `Alma.Montt`, `Kyla.QuickTiffany`
- Britney Thompson: confirm and apply persona tags
- Wave 3 caregiver bulk creation: 37 accounts (includes Polett)

## Reference

- Rollout plan: `clients/cascades-tucson/docs/cloud/user-account-rollout-plan.md`
- P2 candidates (updated): `clients/cascades-tucson/docs/cloud/p2-staff-candidates.md`
- Caregiver-side plan (cross-reference): `clients/cascades-tucson/docs/cloud/caregiver-m365-p2-rollout.md`
- AD state: `clients/cascades-tucson/docs/servers/active-directory.md`
- Source CSV: `clients/cascades-tucson/reports/cascades-staff-2026-04-22.csv`
- Follow-up email draft: `clients/cascades-tucson/docs/cloud/cascades-staff-followup-2026-04-22.md`

## Note for Mike

Cascades user rollout design is done at the plan level — 8 personas, license math, OU/group layout, CA policy set, 4-wave sequence. Blocked on 7 decisions from Meredith (see §10 of the plan). No license spend or account creation yet. Your call at any point to change the tenant-wide Business Premium default if budget says otherwise.

Also flagging: Britney Thompson was absent from Meredith's returned CSV but is still employed per Howard — worth you confirming with Meredith next time you see her, since the omission is a signal she may not be top-of-mind for the access-policy work. Same for Polett Pinazavala on the caregiver side.
