---
title: Quantum WMS
slug: quantumwms
type: client
project_key: clients/quantumwms
last_updated: 2026-06-01
---

# Quantum WMS

## Overview

| Field | Value |
|---|---|
| Company | Quantum Wealth Management |
| Primary domain | quantumwms.com |
| Personal domain | sheilaperess.com |
| M365 tenant (CURRENT) | `quantumwms.onmicrosoft.com` / `2fd0092b-e9b7-474c-ad73-301f34dd6b64` — Pax8-provisioned 2026-05-27 |
| Old tenants (bypassed) | `8f7eaff4-...` (`NETORGFT2570783`, GoDaddy/johnvelez) and dormant `ddf3d2c9-...` (`netorg18235235`) — NOT in use |
| GoDaddy admin | `plan@johnvelez.com` (John Velez) — ACG has delegate access |
| Project key | `clients/quantumwms` |

## 2026-07-08 GPS-RMM reconciliation

GPS 4 billed (matches RMM 4) (Winter/Mike, 2026-07-08).

## Current Status (2026-06-01)

- **6/03 license-lapse deadline: RESOLVED.** Both firm users are M365 Business Premium licensed AND have activated Office (John + Sheila both signed into Microsoft Office from the Tucson office 2026-05-27). They will not lose Office apps when M365 Personal lapses 2026-06-03.
- **Mail still on Intermedia (HEX).** MX cutover to Exchange Online not yet done; mailboxes in the new tenant are still empty.
- **Migration remainder pending:** PST backups (pre-cutover), MX/mail cutover, CA enforcement, Defender for Business onboarding, DMARC/SPF/DKIM, DNS -> Cloudflare, Exchange Online Plan 1 for personal-domain accounts, GoDaddy/Intermedia cancellation.

### [WARNING] Security: active password-spray on john@quantumwms.com

Read-only review 2026-06-01 (see `clients/quantumwms/reports/2026-06-01-m365-review.md`):
- `john@quantumwms.com` hit by a **distributed password-spray** — 98 failed sign-ins from 98 unique IPs (datacenter/proxy IPv6 + Amsterdam NL malicious-flagged IP + Praha CZ password guess). **0 successful malicious logins — account NOT breached** (Entra blocked the IPs; password guesses failed).
- **Exposure:** John is NOT MFA-registered, his initial password is weak/OSINT-guessable, and the protective CA policies (require-MFA, block-non-US) are **report-only**. Security Defaults is ON but only protects users who have registered MFA — neither John nor Sheila has.
- **Recommended (not yet done):** force-reset John's password; drive both users through MFA registration; enforce CA001 (MFA) + CA003 (block non-US) now (break-glass already excluded).

## Contacts

| Name | Role | Notes |
|---|---|---|
| John Velez | Primary / M365 global admin | plan@johnvelez.com; GoDaddy account owner for both domains |
| Sheila Peress | Owner/principal | sheilaperess.com personal domain; compliance decision-maker; final say on license tier |

## Current Email Infrastructure

- **Registrar:** GoDaddy (quantumwms.com + sheilaperess.com) — ACG has delegate access
- **DNS:** GoDaddy DomainControl (NS03/NS04.DOMAINCONTROL.COM) — no DNSSEC
- **Mail routing:** Intermedia hosted Exchange — `exch090.serverdata.net` cluster (east/west)
  - IP: `64.78.25.106` (Intermedia data center)
  - Autodiscover: `ar-east.exch090.serverdata.net`
  - This is Exchange Server software hosted by Intermedia, NOT Exchange Online
- **Intermedia setup:** Appears hybrid on-premises Exchange — carries full Exchange Server CVE exposure

### DNS / Email Security Gaps (CRITICAL)

| Record | Status | Impact |
|---|---|---|
| DMARC | **MISSING** | Anyone can spoof @quantumwms.com with no enforcement |
| SPF | **TWO RECORDS** (misconfiguration) | RFC 7208 allows only one; causes unpredictable SPF evaluation and deliverability failures |
| DKIM | Not found on standard selectors | Outbound mail not cryptographically signed |
| DNSSEC | Not signed | Domain hijack risk |

SPF records found (conflict):
1. `v=spf1 include:spf.intermedia.net -all`
2. `v=spf1 include:_spf-usg1.ppe-hosted.com include:secureserver.net ~all`

## M365 Tenant (CURRENT — `2fd0092b`)

- **Tenant:** `2fd0092b-e9b7-474c-ad73-301f34dd6b64` ("Quantum Wealth Management"), Pax8-provisioned 2026-05-27
- **Domains:** `quantumwms.onmicrosoft.com` (initial), `quantumwms.com` (primary, verified)
- **Management:** Pax8 GDAP "Default_Ariz_Quantum Weal_704149625747913" (180 days). All 5 ComputerGuru remediation apps consented w/ directory roles.
- **Email:** still on Intermedia HEX — MX not yet cut to Exchange Online.

### Users (verified 2026-06-01)

| UPN | Display | License | MFA registered | Notes |
|---|---|---|---|---|
| `john@quantumwms.com` | John Velez | Business Premium (SPB) | **No** | Office activated 5/27; under password-spray (see Security) |
| `sheila@quantumwms.com` | Sheila Peress | Business Premium (SPB) | **No** | Office activated 5/27; 8 clean sign-ins |
| `sysadmin@quantumwms.com` | Mike Swanson | none | Yes (Authenticator + TOTP) | Global Admin (daily) |
| `breakglass@quantumwms.onmicrosoft.com` | Break Glass | none | No (by design) | Emergency GA, CA-excluded, vaulted at `clients/quantumwms/m365-breakglass.sops.yaml` |

### Conditional Access (all report-only as of 2026-06-01 — enforcing nothing)

- CA001 Require MFA (all users), CA002 Block legacy auth, CA003 Block sign-in outside US — each excludes break-glass. Security Defaults is ON (interim MFA).

### Consent URL (Tenant Admin tier)

```
https://login.microsoftonline.com/8f7eaff4-f913-4d3f-b8b9-92e695d987c6/adminconsent?client_id=709e6eed-0711-4875-9c44-2d3518c47063&redirect_uri=https://azcomputerguru.com&prompt=consent
```

Post-consent onboard command:
```bash
bash onboard-tenant.sh 8f7eaff4-f913-4d3f-b8b9-92e695d987c6
```

## Compliance Context: Broker/Dealer Requirements

John and Sheila believe Intermedia is mandated by their Broker/Dealer. **This is almost certainly incorrect.**

### What SEC Rule 17a-4 / FINRA Rule 4511 actually require

- Electronic communication retention (3 years accessible, 6 years total for most records)
- Non-rewritable, non-erasable (WORM-compliant) archiving
- Supervisory review capability
- Ability to produce records on regulatory demand

### What they do NOT require

- Intermedia specifically
- Any named third-party vendor
- Exchange Server or hosted Exchange

### Microsoft 365 satisfies all FINRA/17a-4 requirements

Microsoft Purview (included in Business Premium) provides WORM-compliant archiving with a CFTC/SEC 17a-4 compliance attestation from Cohasset Associates. The majority of FINRA-registered broker/dealers run on Exchange Online. FINRA has published guidance explicitly endorsing cloud-based recordkeeping.

### Action item (BLOCKER)

Sheila has been asked to produce **written policy from the Broker/Dealer that explicitly names Intermedia** as the required platform. This policy is expected not to exist — the B/D policy will require compliant archiving, not a specific vendor. Resolution expected before meeting 2026-05-27 14:00.

## Recommended Architecture: M365 Business Premium + Mailprotector

### License Plan

| Account | License | Domain |
|---|---|---|
| John (firm) | M365 Business Premium | quantumwms.com |
| Sheila (firm) | M365 Business Premium | quantumwms.com |
| Sheila (personal) | Exchange Online Plan 1 | sheilaperess.com |
| Others TBD | Exchange Online Plan 1 | TBD |

### What Business Premium provides over Intermedia

| Capability | Intermedia Hosted Exchange | M365 Business Premium |
|---|---|---|
| Email | Exchange Server (hosted) | Exchange Online (Microsoft cloud) |
| Exchange CVE exposure | YES — full Server CVE surface | No — Microsoft patches same-day |
| Spam/malware filtering | Basic | Defender for Office 365 Plan 1 (Safe Links, Safe Attachments) |
| Frontend filtering | None | Mailprotector (ACG-managed) |
| MFA enforcement | Manual | Entra ID P1 — Conditional Access |
| FINRA archiving | Intermedia archiver (extra cost) | Microsoft Purview — included |
| Desktop Office apps | No | Yes (Word, Excel, Outlook, etc.) |
| Mobile device management | No | Intune — included |
| DMARC/DKIM setup | Not managed | ACG-managed during migration |

### Migration Steps

1. [DONE] Get consent from John (2026-05-26)
2. Obtain written B/D compliance policy from Sheila — confirm no Intermedia mandate
3. Add quantumwms.com as verified domain to johnvelez.com tenant
4. Purchase 2x Business Premium (direct or ACG CSP)
5. Create firm mailboxes (john@quantumwms.com, sheila@quantumwms.com)
6. Assign Business Premium licenses
7. Set up Mailprotector frontend for quantumwms.com
8. Configure DMARC, fix SPF (single record), configure DKIM
9. Cut MX from Intermedia → Exchange Online
10. Migrate existing mail from Intermedia → Exchange Online
11. Activate Office apps on their machines
12. Cancel Intermedia after cutover confirmed
13. Move DNS (quantumwms.com + sheilaperess.com) to Cloudflare
14. Purchase Exchange Online Plan 1 for personal domain accounts
15. Cancel GoDaddy email hosting per account as each migrates

### GoDaddy Decoupling Plan

- DNS: move both domains to Cloudflare (transfer locks must be removed in GoDaddy first)
- M365 licensing: swap GoDaddy-resold O365 Business Essentials → Business Premium
- Intermedia: cancel after mail cutover confirmed

## Open Items

- [x] **RESOLVED:** B/D compliance "Intermedia mandate" — IFG (Jen Curry) confirmed Intermedia HEX is being phased out and **recommended** the move to M365 (2026-05-27).
- [x] **DONE:** 2x Business Premium licensed + Office activated for John & Sheila (2026-05-27) — 6/03 lapse risk cleared.
- [ ] **SECURITY (new, 2026-06-01):** force-reset John's password; get John + Sheila MFA-registered; enforce CA001 + CA003 (john@ under active password-spray, currently failing).
- [ ] PST backups of John + Sheila mailboxes before Intermedia cutover.
- [ ] Mail/MX cutover Intermedia HEX -> Exchange Online; then migrate existing mail.
- [ ] Defender for Business onboarding; DMARC, single SPF, DKIM.
- [ ] DNS for both domains -> Cloudflare.
- [ ] Sheila to confirm: sheilaperess.com Exchange Online Plan 1 only vs. Business Basic upgrade; determine additional personal-domain accounts.
- [ ] Cancel GoDaddy email hosting + Intermedia per account as each migrates.
