# Yealink Management Cloud Service(YMCS)_User Guide.pdf - Pages 641-660

**Source:** Yealink Management Cloud Service(YMCS)_User Guide.pdf
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Room Management
Add Rooms
Procedure
1. Sign in to YMCS.
2. Click WorkSpace > Rooms > Rooms > Add.




3. Edit the name, the location, the capacity, and the description of the room according to the
  actual situation of the room in the enterprise.
4. Click Save, and the room is created, or click Save and Add Another and repeat the above
  operation to continue creating rooms.

Import Rooms
Introduction
If you want to quickly add multiple rooms or modify room information in batch,
you can import rooms in batch. You need to download the template, add
multiple rooms or export rooms, edit the room information, and then import
the file into YMCS.

Procedure
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1. Sign in to YMCS.
2. Click WorkSpace> Rooms > Rooms > Import.




3. Click Download Template. Edit the device information according to the guidance in the
  template.
4. Save the file and upload it.
5. Click Upload.




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Manage Rooms
View the Room List
1. Sign in to YMCS.
2. Click WorkSpace > Rooms > Rooms.
3. View the meeting room list with information such as the number of people in the room, the
  status of the room, and the description.




Move a Room
1. In the room list, select the desired rooms and click Move.
2. Select the desired floor and click Confirm.




Assign a License

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Introduction
You can view the premium licenses owned by the enterprise in the Order
Management module and assign the licenses to rooms. Therefore, you can use the

remote control feature on the devices in the room.
Procedure
1. In the room list, do one of the following:
    Select rooms and click Assign License.




    Click Assign on the right side of the desired room.
2. Confirm your action in the pop-up window.
3. You can see the assigned license under the column of License.




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  💡    NOTE
         Only one premium room license can be assigned to a meeting room.
         For meeting rooms that have been assigned a license, you can continue
         to use the Premium Meeting Room features for 14 days after the license
         expires. To ensure the continued use of services and features, it is
         recommended that you make a service purchase within these 14 days.


Remove a License
1. In the room list, select rooms and click Remove License.
2. Confirm your action in the pop-up window.




View Room Information
1. In the room list, click the desired room name to view the room details.

Edit Room Information
1. In the room list, click Edit on the right side of the desired room.

Delete Room
1. In the room list, click Delete on the right side of the desired room.

Room Strategy
Function Overview
Support the configuration of the reservation strategy, release strategy, and room


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panel for meeting rooms to ensure effective management.
Configure a Single Meeting Room
1. Log in to YMCS.
2. Click Workspace > Room Strategy
3. Click the name of any meeting room or the configuration on the right.




4. Edit the following configurations:




Reservation Strategy
  💡    TIP
       If a template has been configured, you can use it directly for efficient
       configuration.

  Room-based Reservation: Can configure whether reservation is supported on the

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 RoomPanel.
 Sensor auto-schedule: Need to use with Yealink smart sensors. After it is turned on, when
 the sensor detects a person, it will automatically make a room reservation.
 Advance reservation days: The number of days the meeting room can be reserved in
 advance.
 Single Appointment Duration: The duration of a single room reservation.
Release Strategy
 💡   TIP
     If a template has been configured, you can use it directly for efficient
     configuration.

 Release Strategy: After enabling, users will be allowed to release Room resources via
 doorplates/sensors, etc., before the schedule ends.
 Release Mode: Can select multiple release methods, support multiple selection.
   Automatic Release of Meeting Room for Untimely Check-in: Meeeting room
   schedules will be automatically released if not check in on time. Time rule requires the
   Meeting Room Check-in rule being enabled.
   When the sensor detects no presence persisting X minutes auto release
RoomPanel
 💡   TIP
     If a template has been configured, you can use it directly for efficient
     configuration.

 Display Settings: Support custom door page, home page background image, and
 corporate logo image

 💡   NOTE
     This function applies only to the Yealink RoomPanel whose device mode
     is selected. If the thired-party conference sevice is used, skip this
     configuration item.



View the Room Details

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Introduction
You can manage meeting rooms on the room details page.

Go to the Details Page of a Room
Procedure
1. Sign in to YMCS.
2. Click WorkSpace > Rooms > Rooms.




3. Click the room name to go to the detail page of the room.




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View the Details of a Room
Procedure
1. On the details page, do one of the following:
    Click




    to edit the room information.
    View information about the number of people in the room, the total number of devices,
    and the floor location of the room.
    Check the status of this meeting room.




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View and Manage Devices in a Room
Procedure
1. On the details page, do one of the following:
    Click




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 to switch to card or list view.
 Click Edit on the right side of the device to edit the device information.
 Click Details on the right side of the device or click the device name to go to the details
 page of the device.
 Click Release on the right side of the device to remove this device from this room.
 Select devices and click Update Firmware, Reboot, Rest to Factory, and Delete to
 manage devices in batch.
 Click Import, edit and upload the template to upload a batch of devices.
 Click Export and click



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 in the top-right corner to download the device list locally.
 Click Add to add devices to this room.




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View the alarm list of a Room
Procedure
1. On the room details page, click Alarm to view the alarm events that exist for devices in that
  room.




Remote Control
Procedure
1. On the room details page, click Remote Control to remotely control the device.

Digital Signage
You can create digital signage and publish it to the screens of devices inside the
meeting rooms. For more details, please refer to Digital Signage.




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Insight
Introduction
By integrating spatial device data, YMCS offers a meeting room data insight
feature that helps you more efficiently assess meeting room usage, understand
resource utilization levels, and perform more effective and practical resource
coordination.
How to Use
1. Log in to YMCS.
2. Click Workspace> Insight.
3. Set Working Time Period to calculate meeting room utilization rates.




4. Each small grid represents the aggregated number of rooms within the corresponding
  usage and occupancy levels. The deeper the green in the small grid, the greater the number
  of rooms it encompasses. Each large block represents the aggregated number of rooms
  with usage or occupancy that are below average, moderate, or above average.




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5. Hovering over any block on the heatmap will display a selection box in the upper-left
  corner, enabling you to select the area. Multiple areas can be selected simultaneously, and
  the data in the right-hand room list will be filtered to display corresponding room
  information.




6. Hovering over a grid on the heatmap will display the rooms' quantity, usage and occupancy
  level. Clicking a gird allows you to view the corresponding room data in the right-hand list.




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7. After clicking the usage rate/occupancy rate bar, the corresponding area on the heatmap
  will be selected, and the data in the right-hand list will be filtered to display the
  corresponding room information.




Room Usage
  Real-time Statistical Indicators: You can view meeting room statistics, the number of
  meeting rooms in use, the number of available meeting rooms, occupancy statistics, and
  device statistics.
  Meeting Room Usage Heatmap Grid and Meeting Room List:：Displays the names of
  meeting rooms with excessively high/low utilization or occupancy rates, along with their
  allocated devices.



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💡   NOTE
    Usage Rat: Total usage time of the meeting room within the selected time range / Total
    working time ("Usage time" refers to the duration of device calls during meetings in the
    meeting room).
    Occupancy Rate: The average maximum number of people detected per meeting within the
    selected time range / Capacity of the meeting room ("Maximum number of people detected"
    comes from the cameras/sensor devices in the meeting room, referring to the peak number
    of people detected during a meeting).


Click Room Name to enter the specific meeting room details page.




Insight Analysis: The AI assistant will summarize meeting room usage issues and provide
suggestions.


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 Usage Trend: The trend of changes in the total usage frequency and duration of all
 meeting rooms within the current space ("Usage" refers to device calls in the meeting
 rooms).




Device Usage
 Ranking of Meeting Call Duration: Select specific devices to view the call duration of the
 device series in each meeting room during the selected time period, along with the
 meeting room name and the quantity of the current devices in that meeting room.
 Call Frequency Ranking: Within the selected time range, rank the call duration and
 frequency for each device in the currently viewed device series. Sorting direction can be
 switched, and information such as device MAC address, model, and the meeting room it
 belongs to is provided.



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