sync: auto-sync from GURU-5070 at 2026-06-29 15:30:34

Author: Mike Swanson
Machine: GURU-5070
Timestamp: 2026-06-29 15:30:34

clients/birth-biologic/docs/migration/2026-06-29-quality-dept-archival-plan.md

@@ -0,0 +1,73 @@
+# BirthBiologic — "Quality Department" (old site) archival plan
+
+> **STATUS: COMPLETED 2026-06-29.** Old `Quality Department` group/site soft-deleted via Graph
+> (User Manager app — the Tenant Admin app 403s on group DELETE; it only has group *membership*
+> write, not Group.ReadWrite.All). Group restorable ~30 days, site recycle ~93 days. Pre-delete
+> safety delta confirmed 0 recent old-site edits unaccounted for in QSD. QSD verified to fully
+> mirror the Datto source (0 Datto files missing). Group id `f24b2e10-2d73-49d7-ab06-fe63065301d1`,
+> deletedDateTime 2026-06-29T22:23:15Z.
+
+
+Prepared 2026-06-29. Goal: retire the duplicate **Quality Department** site once content and access
+are fully consolidated into the canonical **Quality Systems Department** site.
+
+## Why there are two sites
+
+- **Quality Department** (`/sites/QualityDepartment`) — the ORIGINAL, created 2026-04-20 as the first
+  migration landing target (OneDrive-sync target on ACG-DWP-X-BB). Group email `QualityDepartment@birthbiologic.com`.
+- **Quality Systems Department** (`/sites/QualitySystemsDepartment`) — the CANONICAL site, created
+  2026-06-02 to use the department's real name. Group email `QualitySystemsDepartment@birthbiologic.com`.
+
+This was a rename-by-recreate (new site stood up instead of renaming the old). Content was migrated
+old -> new on 2026-06-26, but the old site remained in active use afterward.
+
+## Verification (2026-06-29)
+
+- **Content parity:** 0 name-orphans. OLD = 4,743 files, NEW = 4,740+ (new has the migrated set plus
+  files added directly to it). Every file present in OLD exists by path in NEW.
+- **Post-migration edits in OLD (after the 6/26 copy):** only 2 files.
+  - `Donor Placement Log - ported over 6.29.26.xlsx` (Julie Beck, 6/29 15:18) — **already superseded in
+    NEW** (NEW copy modified 6/29 20:45). No action needed.
+  - `Processor Contact Information/Processor Contact Information.In Process 5.16.24. updated Surgenex
+    8.21.24.xlsx` (Alicia Meneely, 6/29 15:54, 20 KB) — was FORKED vs NEW copy (6/27 00:55, 64 KB).
+    **RESOLVED 2026-06-29:** old-site version copied into QSD alongside its counterpart as
+    `...Surgenex 8.21.24 (old QualityDepartment copy 6.29.26).xlsx` (20 KB). Both versions now coexist
+    in QSD/Processor Contact Information/ for the Quality team to merge. No data lost on archival.
+- **Group footprint:** old group `QualityDepartment@` has proxy addresses `QualityDepartment@birthbiologic.com`
+  + `QualityDepartment@birthbiologic.onmicrosoft.com`. It is **not** nested in any other group (memberOf empty).
+- **Active use:** users (Alicia Meneely, Julie Beck) were still editing in the OLD site on 6/29 — cutover
+  to the new site has not fully landed. This must be addressed or new divergence will keep appearing.
+
+## Blockers to resolve before deletion
+
+1. **Resolve the forked file** `Processor Contact Information...Surgenex 8.21.24.xlsx` (old 20 KB vs new
+   64 KB). Decide which is authoritative; copy the winner into NEW.
+2. **Stop users editing the old site.** Repoint any OneDrive sync still aimed at `Quality Department` on
+   ACG-DWP-X-BB to `Quality Systems Department`, and tell Quality staff to use the new site. Without this,
+   files keep landing in the soon-to-be-deleted site.
+3. **Confirm the `QualityDepartment@` address is unused** — no mail flow / transport rules, no shared
+   links, not referenced in any process doc. (memberOf already confirmed empty.)
+
+## Archival steps (run after blockers cleared) — Mike, as SharePoint Admin
+
+The tenant-admin app cannot manage site lock/deletion (returns "Unsupported app only token"), so these
+run via PnP PowerShell or the SharePoint admin center.
+
+```powershell
+# 1) Lock the old site read-only (stops further divergence; immediately signals the cutover)
+Connect-PnPOnline -Url https://birthbiologic-admin.sharepoint.com -Interactive
+Set-PnPTenantSite -Url https://birthbiologic.sharepoint.com/sites/QualityDepartment -LockState ReadOnly
+
+# 2) After a grace period (e.g. 2 weeks) with no issues, delete the group-connected site.
+#    Because it is group-connected, removing the M365 group tears down the connected site too.
+#    Recoverable: group soft-delete ~30 days; site recycle bin ~93 days.
+Remove-PnPMicrosoft365Group -Identity f24b2e10-2d73-49d7-ab06-fe63065301d1   # QualityDepartment@ group id
+```
+
+## Reference
+
+- Old site id/group id: group `f24b2e10-2d73-49d7-ab06-fe63065301d1`
+- Old drive total: ~29.1 GB / 4,743 files
+- Orphan diff tool: `scratchpad/bb_quality_diff.py`; full (now-empty) orphan list: `quality-orphaned-files.txt`
+- Access state (2026-06-29): sysadmin@ is owner+member on Quality Systems Department (granted today);
+  was owner on Quality Department.