# BirthBiologic — "Quality Department" (old site) archival plan

> **STATUS: COMPLETED 2026-06-29.** Old `Quality Department` group/site soft-deleted via Graph
> (User Manager app — the Tenant Admin app 403s on group DELETE; it only has group *membership*
> write, not Group.ReadWrite.All). Group restorable ~30 days, site recycle ~93 days. Pre-delete
> safety delta confirmed 0 recent old-site edits unaccounted for in QSD. QSD verified to fully
> mirror the Datto source (0 Datto files missing). Group id `f24b2e10-2d73-49d7-ab06-fe63065301d1`,
> deletedDateTime 2026-06-29T22:23:15Z.


Prepared 2026-06-29. Goal: retire the duplicate **Quality Department** site once content and access
are fully consolidated into the canonical **Quality Systems Department** site.

## Why there are two sites

- **Quality Department** (`/sites/QualityDepartment`) — the ORIGINAL, created 2026-04-20 as the first
  migration landing target (OneDrive-sync target on ACG-DWP-X-BB). Group email `QualityDepartment@birthbiologic.com`.
- **Quality Systems Department** (`/sites/QualitySystemsDepartment`) — the CANONICAL site, created
  2026-06-02 to use the department's real name. Group email `QualitySystemsDepartment@birthbiologic.com`.

This was a rename-by-recreate (new site stood up instead of renaming the old). Content was migrated
old -> new on 2026-06-26, but the old site remained in active use afterward.

## Verification (2026-06-29)

- **Content parity:** 0 name-orphans. OLD = 4,743 files, NEW = 4,740+ (new has the migrated set plus
  files added directly to it). Every file present in OLD exists by path in NEW.
- **Post-migration edits in OLD (after the 6/26 copy):** only 2 files.
  - `Donor Placement Log - ported over 6.29.26.xlsx` (Julie Beck, 6/29 15:18) — **already superseded in
    NEW** (NEW copy modified 6/29 20:45). No action needed.
  - `Processor Contact Information/Processor Contact Information.In Process 5.16.24. updated Surgenex
    8.21.24.xlsx` (Alicia Meneely, 6/29 15:54, 20 KB) — was FORKED vs NEW copy (6/27 00:55, 64 KB).
    **RESOLVED 2026-06-29:** old-site version copied into QSD alongside its counterpart as
    `...Surgenex 8.21.24 (old QualityDepartment copy 6.29.26).xlsx` (20 KB). Both versions now coexist
    in QSD/Processor Contact Information/ for the Quality team to merge. No data lost on archival.
- **Group footprint:** old group `QualityDepartment@` has proxy addresses `QualityDepartment@birthbiologic.com`
  + `QualityDepartment@birthbiologic.onmicrosoft.com`. It is **not** nested in any other group (memberOf empty).
- **Active use:** users (Alicia Meneely, Julie Beck) were still editing in the OLD site on 6/29 — cutover
  to the new site has not fully landed. This must be addressed or new divergence will keep appearing.

## Blockers to resolve before deletion

1. **Resolve the forked file** `Processor Contact Information...Surgenex 8.21.24.xlsx` (old 20 KB vs new
   64 KB). Decide which is authoritative; copy the winner into NEW.
2. **Stop users editing the old site.** Repoint any OneDrive sync still aimed at `Quality Department` on
   ACG-DWP-X-BB to `Quality Systems Department`, and tell Quality staff to use the new site. Without this,
   files keep landing in the soon-to-be-deleted site.
3. **Confirm the `QualityDepartment@` address is unused** — no mail flow / transport rules, no shared
   links, not referenced in any process doc. (memberOf already confirmed empty.)

## Archival steps (run after blockers cleared) — Mike, as SharePoint Admin

The tenant-admin app cannot manage site lock/deletion (returns "Unsupported app only token"), so these
run via PnP PowerShell or the SharePoint admin center.

```powershell
# 1) Lock the old site read-only (stops further divergence; immediately signals the cutover)
Connect-PnPOnline -Url https://birthbiologic-admin.sharepoint.com -Interactive
Set-PnPTenantSite -Url https://birthbiologic.sharepoint.com/sites/QualityDepartment -LockState ReadOnly

# 2) After a grace period (e.g. 2 weeks) with no issues, delete the group-connected site.
#    Because it is group-connected, removing the M365 group tears down the connected site too.
#    Recoverable: group soft-delete ~30 days; site recycle bin ~93 days.
Remove-PnPMicrosoft365Group -Identity f24b2e10-2d73-49d7-ab06-fe63065301d1   # QualityDepartment@ group id
```

## Reference

- Old site id/group id: group `f24b2e10-2d73-49d7-ab06-fe63065301d1`
- Old drive total: ~29.1 GB / 4,743 files
- Orphan diff tool: `scratchpad/bb_quality_diff.py`; full (now-empty) orphan list: `quality-orphaned-files.txt`
- Access state (2026-06-29): sysadmin@ is owner+member on Quality Systems Department (granted today);
  was owner on Quality Department.