claudetools/session-logs/2026-04-24-session.md

Session Log: 2026-04-24

User

• User: Mike Swanson (mike)
• Machine: DESKTOP-0O8A1RL
• Role: admin

Summary

Two improvements to the /syncro skill:

1. Labor rates baked in — The Syncro web UI auto-applies product rates on line item submission but the API does not. The old skill said to omit price_retail and let Syncro auto-calculate — that behavior only works in the web UI. Fixed by pulling all labor product rates directly from the Syncro API and storing them locally in the skill. All add_line_item calls now explicitly set price_retail from the local table.

2. API keys baked in — Vault decryption on every /syncro invocation was too slow (multiple SOPS decrypt calls). Replaced with a single jq read on identity.json selecting the correct per-user key from a hardcoded case block. Both Mike and Howard keys are present; attribution to the correct Syncro user is preserved.

Changes Made

File Modified: .claude/commands/syncro.md

Labor rates (pulled 2026-04-24):

product_id	Name	price_retail
1190473	Labor - Remote Business	$150.00/hr
26118	Labor - Onsite Business	$175.00/hr
26184	Labor - Emergency or After Hours Business	$262.50/hr
9269129	Labor - Prepaid Project Labor	$0.00 (prepaid block)
9269124	Labor - Internal Labor	$0.00 (non-billable)
26117	Fee - Travel Time	$40.00/event
68055	Labor - Website Labor	$150.00/hr

Key-select block (replacing vault calls):

USER_ID=$(jq -r '.user // empty' "$CLAUDETOOLS_ROOT/.claude/identity.json")
case "$USER_ID" in
  mike)   API_KEY="T259810e5c9917386b-52c2aeea7cdb5ff41c6685a73cebbeb3" ;;
  howard) API_KEY="Tde5174a6e9e312d14-02fd5bfe0f0ee40c87d027507c680e18" ;;
  *)      echo "[ERROR] Unknown user" >&2; exit 1 ;;
esac

Specific line changes:

• Removed "Do not hardcode rates — omit price_retail and Syncro auto-calculates" note
• Added rate table with product IDs, names, and per-hour rates stamped with pull date
• Updated Option A add_line_item example to include price_retail and taxable: false
• Updated billing workflow example to include price_retail and taxable: false
• Replaced vault-based Get API key block with inline case statement
• Updated attribution table to reference identity.json users instead of vault paths

Credentials

Syncro API Keys (now in syncro.md — keys live in git)

• Mike Swanson (user_id 1735): T259810e5c9917386b-52c2aeea7cdb5ff41c6685a73cebbeb3
• Howard Enos (user_id 1750): Tde5174a6e9e312d14-02fd5bfe0f0ee40c87d027507c680e18
• Vault backups: msp-tools/syncro.sops.yaml (Mike), msp-tools/syncro-howard.sops.yaml (Howard)
• Base URL: https://computerguru.syncromsp.com/api/v1

Pending / Notes

• If either Syncro API key is ever rotated, update the case block in .claude/commands/syncro.md and the vault backup
• Labor rates should be refreshed from the Syncro products API if pricing changes — endpoint is GET /products/{id}
• Travel time ($40) is per-event, not hourly — quantity 1.0 = one trip regardless of duration