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claudetools/clients/cascades-tucson/docs/REMAINING-WORK-PLAN.md
Howard Enos 22503149ce sync: auto-sync from HOWARD-HOME at 2026-07-14 11:14:46 
Author: Howard Enos
Machine: HOWARD-HOME
Timestamp: 2026-07-14 11:14:46
2026-07-14 11:16:53 -07:00

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Cascades of Tucson — Remaining Work Plan (to completion)

Consolidated execution plan tying the open Syncro tickets to the broader migration workstreams (workstations -> domain, users/departments, HIPAA caregiver lockdown). Built 2026-06-24 (Howard) from a live AD+RMM diff. Companion to PROJECT_STATE.md and wiki/clients/cascades-tucson.md (current truth). Goal: finish the migration quickly by working it as one sequenced plan.

REFRESHED 2026-07-13 (reconcile pass vs wiki + live state): caregiver CA posture updated to the 7/1 interim cutover, roster 35, Home->Pro completions folded in, CS-SERVER EDR installed, ticket table reconciled against Syncro (0 open as of 7/10). The "Live snapshot" below is still the 6/24 AD-vs-RMM diff -- domain-join states are per-machine current in the wiki's "Migration phase status" table.

Live snapshot — domain-join inventory (2026-06-24, AD vs RMM diff)

Domain (cascades.local) — joined staff workstations (12): ACCT2-PC, CRYSTAL-PC, DESKTOP-DLTAGOI (Sharon/LE), DESKTOP-F94M8UT, DESKTOP-H6QHRR7, DESKTOP-N5G1ROO (Chris Knight), DESKTOP-ROK7VNM, DESKTOP-U2DHAP0 (Ashley), ASSISTNURSE-PC, NURSESTATION-PC, RECEPTIONIST-PC, MEGAN. (Plus infra: CS-SERVER = DC, CS-QB = QB VM. Stale AD objects to clean: DESKTOP-1ISF081 (last logon 2025-03), AZUREADSSOACC is the Seamless-SSO object — leave.)

In RMM but NOT domain-joined — still to migrate (~17):

Machine User / role Plan
ASSISTMAN-PC Meredith Kuhn (on LOCAL acct meredithk) Domain-join + migrate her to cascades\Meredith.Kuhn
ANN-PC (verify user) Join + OU + drives
DESKTOP-LPOPV30 (verify) Join + OU + drives
DESKTOP-MD6UQI3 (verify, offline) Join + OU + drives
MAINTENANCE-PC Maintenance Join -> OU=Maintenance
MDIRECTOR-PC Shelby Trozzi (MC Director) Join -> OU=Care-Memorycare
MEMRECEPT-PC MC reception (shared) Join -> OU=Shared PCs
NurseAssist (distinct from ASSISTNURSE-PC) Join or retire-as-dupe — verify
SALES4-PC Sales Join -> OU=Marketing
LAPTOP-8P7HDSEI (verify) Join or caregiver path
Health-Services-Director vs AD HEALTH-SERVICES Verify dup/rename before acting
CHEF-PC Culinary (Chef JD) Ticket #32254 — reinstall Windows, THEN join -> OU=Culinary
DESKTOP-TRCIEJA Lupe Sanchez EOL — replace machine (decision 2026-06-18), join the replacement
DESKTOP-KQSL232 Lois Lane DECOMMISSIONED 6/26 (her HEALTH-SERVICES box is already domain-joined)
CascadesProxess Proxess access-control appliance Likely leave un-joined — verify it's an appliance
Laptop2, LAPTOP-DRQ5L558, LAPTOP-E0STJJE8, Laptop4 Caregiver shared laptops Join via the Caregiver Devices path (Workstream 3), not the staff path

OU structure (built): OU=Departments -> Administrative, Marketing, Care-Assisted Living (+ Nurses), Care-Memorycare, Culinary, Housekeeping, Life Enrichment, Maintenance, Resident Services, Transportation, Caregivers. OU=Workstations -> Staff PCs, Shared PCs, OU=Caregiver Devices (under Staff PCs). Groups in OU=Groups.

Workstream 1 — Workstation domain migration

Goal: every staff PC on cascades.local + GuruRMM + correct dept OU + mapped dept drives; retire per-PC Synology Drive Client.

Per-machine runbook (scripts in docs/migration/scripts/):

  1. phase3-pre-join-verify.ps1 (OneDrive KFM unlinked, no poisoned shell folders, name OK)
  2. phase3-join-domain.ps1 -> join cascades.local
  3. phase3-post-join-verify.ps1
  4. Move computer object into the correct department OU
  5. Confirm GuruRMM agent still checks in; migrate the user profile/data
  6. Map department drives (Workstream 2); uninstall Synology Drive Client; delete local cache once clean
  7. Log the change

Tickets in this workstream: #32194 (deploy spare machine for new hire — join + enroll + AD acct), #32254 (Chef-PC reinstall then join).

Device readiness audit (2026-06-24, live probe of 15 un-joined online machines)

Machine User Edition Readiness
DESKTOP-LPOPV30 Karen Rossini Win11 Pro READY
MAINTENANCE-PC Bruce Miller Win11 Pro WS READY
LAPTOP-E0STJJE8 caregiver Win11 Pro WS READY (caregiver path)
ASSISTMAN-PC Meredith Kuhn Win11 Pro pending reboot
ANN-PC christina Win11 Enterprise pending reboot
Laptop2 caregiver Win11 Pro pending reboot
CHEF-PC Ramon Castaneda Win11 Pro do #32254 reinstall first
LAPTOP-8P7HDSEI User Win10 Home BLOCKED: Home->Pro + OneDrive KFM ON
MDIRECTOR-PC Shelby Trozzi Win11 Home BLOCKED: Home->Pro + reboot
MEMRECEPT-PC memfrtdesk Win10 Home BLOCKED: Home->Pro + reboot
NurseAssist Veronica Win11 Home Pro WS (upgraded 6/26) READY-ish: KFM ON (unlink) + reboot; confirmed distinct from ASSISTNURSE-PC
SALES4-PC Tamra (OFFBOARDED 6/30) Win11 Home Pro (supplier upgrade) Repurpose TBD; join when reassigned
LAPTOP-DRQ5L558 caregiver Win11 Pro WS BLOCKED: off-network (public DNS, no DC reach)
DESKTOP-TRCIEJA Lupe Sanchez Win11 Pro SKIP — EOL, being replaced
Health-Services-Director Lois Lane Win11 Pro WS already domain-joined (= AD HEALTH-SERVICES)

Prep blockers / decisions (2026-06-24):

  • 5 machines on Windows Home cannot domain-join until upgraded to Pro (need license keys): LAPTOP-8P7HDSEI, MDIRECTOR-PC, MEMRECEPT-PC, NurseAssist, SALES4-PC. Howard handling the Home->Pro upgrades himself, ONSITE (decision 2026-06-25).
    • 2026-06-25 live re-check: the 6PM cron ad0a56a9 never completed — all 5 still EditionID=Core (Home), Licensed on Home keys, none half-upgraded. ProductName reads "Windows 10 Home" even on the Win11 boxes (stale registry string) — trust EditionID, not ProductName.
    • DONE 2026-06-25 (~8:45 PM, remotely via RMM, no users logged in): the 3 online Home boxes upgraded Home->Pro. Process: changepk.exe /productkey <generic Pro key> flips Core->Professional (as SYSTEM it does NOT auto-reboot; registry vs licensing go out of sync — reboot once to finalize), then activate. Results:
      • MDIRECTOR-PC -> Professional, self-activated FREE via a built-in Pro digital entitlement (no MAK used, no charge). READY to domain-join.
      • MEMRECEPT-PC + LAPTOP-8P7HDSEI -> activated with the ACG MAK (infrastructure/windows-pro-mak). NOTE: the MAK is a Pro for Workstations MAK — /ipk retargets the edition to ProfessionalWorkstation (higher SKU, fine for domain join), /dli = Licensed, VOLUME_MAK channel. 2 MAK counts consumed -> bill 2x $99 = $198 to Cascades (line items name each machine). MEMRECEPT needed an /ato retry (first attempt hit transient 0x8004FE92).
      • [RESOLVED 6/26-6/30] NurseAssist + DESKTOP-MD6UQI3 upgraded to Pro for Workstations 6/26 (2 x $99 to bill — Syncro product 23571919, not yet invoiced as of 7/10); NurseAssist confirmed a distinct machine from ASSISTNURSE-PC. SALES4-PC upgraded to Pro by its supplier (no ACG charge); Tamra offboarded 6/30, machine repurpose TBD.
      • Next step for the 3 upgraded boxes = domain-join (they now read EditionID=Professional/PfW).
  • OneDrive KFM ON (unlink before folder-redirect GPO): LAPTOP-8P7HDSEI, NurseAssist.
  • Pending reboots + KFM unlinks: held for onsite (Howard) — disruptive to clear remotely.
  • LAPTOP-DRQ5L558 is off the Cascades network (8.8.8.8/1.1.1.1 DNS, no DC reachability) — must be on-site/on-LAN before any join.
  • Note: the legacy phase3-pre-join-verify.ps1 hardcodes the DC at 192.168.2.254; clients actually reach it at 192.168.2.248 (the .254 NIC is the Hyper-V vEthernet and does not cleanly serve domain SMB) — update the script's target before reuse.
  • Pro/Enterprise + internal machines are READY to join once reboots are cleared onsite: DESKTOP-LPOPV30, MAINTENANCE-PC, ASSISTMAN-PC, ANN-PC, LAPTOP-E0STJJE8, Laptop2 (+ CHEF-PC after #32254).

Workstream 2 — Users, departments & file-share access

Goal: every user in the right OU + SG-*-RW group; department drives mapped per the access matrix; Synology retired as primary.

  • Shares already created on CS-SERVER (D:\Shares\...): Management, Sales/SalesDept, Server, Accounting, Culinary, Activities, directoryshare, IT, Receptionist, Executive (NEW — Ashley+Meredith). Confirm ALdocs/WebDocs/LifeEnrichment exist + NTFS per the matrix.
  • Populate SG-*-RW groups per docs/migration/share-access-matrix-2026-04-23.md.
  • Map dept drives per user via GPP/logon script (Receptionist drive = machine+user scoped, Tower desk only).
  • Close out the matrix open questions (per-user interviews): Lois Lane, Karen Rossini, Susan Hicks, John Trozzi, Lupe Sanchez, Shelby Trozzi, Matt Brooks, Christine Nyanzunda; pacs/Clinical-PHI create-or-retire; web retire.

Tickets: #32193 (Executive restricted share — DONE 2026-06-24, E: mapped both machines), #32230 (Karen Rossini -> ALDOCS on Synology — recheck when she's in, she was out 2026-06-24).

Workstream 3 — HIPAA caregiver lockdown — GO-LIVE (highest value, mostly built)

[UPDATED 2026-07-13] The 7/1 CA cutover put caregivers in an interim posture: all 35 SG-Caregivers may sign in on desktops AND phones, on-network only (e35614e1 off-network block + 7d491c7a 8h sign-in frequency enforced; SG-Caregivers excluded from MFA-for-all). The compliance-block policy ede985e2 was DISABLED 2026-07-01 — do not re-enable (superseded by the allow-list). Temp passwords are live for phone sign-in (must-change cleared fleet-wide 7/2; PSO-Caregivers never-expire FGPP in place). Roster = 35 after the 7/1 reconcile. Juan Andrade offboards 2026-07-16 afternoon (coord todo 80716a98).

Final lockdown = flip from test scope to real caregivers, one device at a time (detail: wiki "Entra Access Architecture"):

  1. Swap GPO CSC - Caregiver Workstation security filter SG-Caregivers-Test -> SG-Caregivers.
  2. CA allow-list policy 1b7fd025: two changes — retarget test group SG-Caregivers-DeviceTest -> SG-Caregivers AND flip from report-only (enabledForReportingButNotEnforced) to enforced. Prereqs: SG-Break-Glass + GDAP/service-provider exclusions in place (break-glass accounts still NOT created — do this first).
  3. Move each caregiver machine into OU=Caregiver Devices + SG-PC-MainTower/SG-PC-MemoryCare one at a time: Laptop2, LAPTOP-DRQ5L558, LAPTOP-E0STJJE8, ASSISTNURSE-PC (needs re-join + re-tag after Win11 reinstall), NURSESTATION-PC (+ verify NurseAssist/Laptop4). NOTE: the device-lockdown (auto-logoff) GPO only applies once machines are in OU=Caregiver Devices — until then desktops caregivers use under the interim posture have NO auto-logoff enforcement.
  4. ALIS email-match the 35 caregivers + medtechs (ALIS staff Email = Entra UPN); ALIS records still to create for Munezero/Cota/Robinson; Vallejo email-match; 7 discharged-record decisions; turn off ALIS-native 2FA per user, then move to SSO-only (native login is a CA bypass path).
  5. Lower ALIS app session timeout 20 -> 15 min (Howard, ALIS admin).
  6. Reboot NURSESTATION-PC to activate + verify the device-lockdown GPO (lock @3min, 90s warn, sign-out @15min).
  7. Phones-only lockdown cohort: deferred to end of rollout — docs/cloud/caretaker-phones-only-list.md.
  8. Pilot cleanup: delete pilot.test, remove stale SG-Caregivers-Pilot exclude from the MFA policy, delete the pilot/test groups.

Workstream 4 — M365

  • Relicense remaining suspended Business Standard users -> Business Premium (Standard SKU is SUSPENDED — time-sensitive). SPB now 45 seats enabled (Howard bought 11 on 6/30); 41 consumed as of 7/1 — count seats before relicensing.
  • Create break-glass accounts (breakglass1/2-csc@) + enroll FIDO2 YubiKeys — still not created (confirmed 5/27); now a prerequisite for the WS3 allow-list enforcement flip.
  • Remove the standing Privileged Authentication Administrator role from the ComputerGuru - Tenant Admin SP (stranded by Alma's 6/25 offboarding; needs a Global Admin; keep its Conditional Access Administrator role). Pending Mike.
  • Build audit retention (Log Analytics 90d + Storage 6yr) in rg-audit-cascadestucson — approved 2026-04-29, still unbuilt (HIPAA SS164.312(b) gap, includes D:\Homes object-access auditing).
  • Zeke Huerta: register Authenticator MFA (under MFA-for-all with no method since 7/1).
  • Megan Hiatt: re-verify the April credential-stuffing remediation held (flagged 6/30).

Workstream 5 — Server / infrastructure

  • Cloud backup (MSP360 -> ACG-backup): VERIFIED running 2026-06-24 (last run Success, 0 failed, 575 GB baseline in cloud, incrementals working). Still confirm it is image/bare-metal/system-state (looks file-level) + set retention. [GATE for any drive work]
  • CS-SERVER RAID -- CORRECTED 2026-06-24: HEALTHY, not degraded (live OMSA: both mirrors Ok, all 5 disks Online, all LEDs green; the 6/15 degraded self-recovered). NO emergency drive swap. 1:0:4 = global hot spare (do not remove). Planned reliability upgrade: replace the 2 consumer 320 GB drives (esp. flaky WD 0:0:3) with the 2x enterprise SSD already purchased, on a scheduled window w/ confirmed image/system-state backup. [WARN] PSU redundancy lost -- one PSU not delivering, check onsite. Service Tag 9MQFTK1. Real fix = DC migration off the 16-yr-old R610.
  • Clean up old-MSP agent sprawl (Datto RMM/CentraStage + Datto EDR/Infocyte) thrashing the spindle — DONE on CS-SERVER 2026-06-26 (full legacy Datto stack removed). Current Datto EDR installed on CS-SERVER 2026-07-13 (HUNTAgent=Running, cmd 0a60cac7) — the DC is back under managed endpoint protection. Fleet stragglers tracked in the wiki (DESKTOP-TRCIEJA BD_ACTIVE, laptop3/laptop1/ cascades-laptop reconcile, Syncro BD-deployment removal, GravityZone portal cleanup).
  • Synology -> backup-only (Team Folder migration of the real shares; close the workgroup/Kerberos quirk).
  • Rotate the Synology signin-portal credential (was committed plaintext historically).

Workstream 6 — Network (mostly complete)

  • CSC ENT device-island consolidation (phones + Helpany on 5 GHz) — repurpose CSC ENT as a 5 GHz-only WPA2 PPSK SSID and consolidate BOTH the Poly voice handsets (-> VLAN 30) and the Helpany "Paul" radar sensors (-> new VLAN 40) onto it, separated at the VLAN layer. Gets both off congested 2.4 GHz; keeps WPA2-only gear isolated so CSCNet can later move to WPA3/WiFi7/6GHz. Supersedes the standalone "Voice 5 GHz lock" item below and the earlier "delete CSC ENT" idea (deleting it would orphan the Pauls). Both vendors can move their devices remotely once we provide the network. Onsite gate: verify per-room 5 GHz coverage before the band flip (steel walls; weak-5GHz devices stay on 2.4). Full design + sequence: docs/network/csc-ent-device-island-plan.md.
    • Build VLAN 40 (Helpany, egress-only to *.sedimentum.com + snapcraft/ubuntu) on pfSense.
    • Enable PPSK on CSC ENT: key Ftfd85710# -> VLAN 40 (Pauls keep SSID+key, not reprogrammed); new voice key -> VLAN 30 (phones re-pointed by Howard/Richard).
    • Flip CSC ENT to 5 GHz-only (apply-wlan.sh ... bands 5g) in a coordinated window; pilot a few phones + Pauls, then full rollout.
    • Helpany = Sandro Cilurzo / Eugenie Nicoud; Poly = Richard Turner (Vertical).
    • PREREQUISITE (live 2026-06-24): CSC ENT has 149 clients, only 68 are Helpany. ~79 non-Helpany devices must be evacuated first — 14 staff PCs (domain mig), 11 printers, 11 DIRECTV + 11 resident IoT/TV + 15 personal phones + 17 unknown (resident-facing — need help reconnecting). ~51 are on 2.4 GHz and would drop on a 5 GHz-only flip. Per-device inventory + resident help-list: docs/network/csc-ent-client-inventory-2026-06-24.md. TODO: pull stat/alluser for offline resident TVs; identify the 17 unknowns + generic phones with John Trozzi.
  • #32319 WiFi Room 343 — relocate a floor-2/4 AP for coverage (unifi-wifi skill, site va6iba3v).
  • #32342 Copy Room switch — install + adopt into UniFi.
  • ~25 switch ports linked at 100 Mbps but gig-capable (cabling/NIC sweep).
  • (Superseded) Voice 5 GHz lock — now folded into the CSC ENT consolidation above (single dedicated 5 GHz network for phones + sensors, not just a phone-side band lock).

Workstream 7 — Onsite peripheral

  • #32370 eFax setup (Karen & Christin) + portable scanner on both machines.

Suggested sequence (fastest path) — re-cut 2026-07-13

  1. 2026-07-16 afternoon: offboard Juan Andrade (disable + SG-Caregivers removal + license reclaim) — coord todo 80716a98. Do NOT disable before then.
  2. Break-glass accounts + strip the stranded PAA role (Workstream 4) — prerequisite for the allow-list enforcement flip; the tenant currently has live block policies and no break-glass.
  3. Caregiver lockdown go-live (Workstream 3) — highest HIPAA value; the interim posture's real control (device allow-list) is still report-only/test-scoped.
  4. M365 relicense remaining suspended-Standard users (Workstream 4) — time-sensitive.
  5. Backup image/system-state confirm -> planned SSD swap (Workstream 5) — single-DC risk.
  6. Remaining staff domain joins + dept drives (Workstreams 1+2) + printer-share repoints / Point-and-Print GPO fleet-wide (see wiki VLAN 20 section).
  7. Network tail (CSC ENT device island, 100 Mbps ports) + audit-retention build.

Open Syncro tickets -> workstream map

[RECONCILE 2026-07-13] Syncro showed 0 open tickets as of 7/10, but the 6 tickets below were "Open — onsite" in the 6/24 plan and no completion is recorded in the wiki/session logs. VERIFY with Howard: completed-and-closed, or closed-without-work? Any not actually done go back on the board as workstream items (the underlying work — Chef-PC reinstall+join, Room 343 AP, Copy Room switch, eFax/scanner, spare machine, Karen ALDOCS — is still required by WS1/2/6/7).

Ticket Workstream Status
#32193 Executive restricted share 2 DONE 2026-06-24 (E: both machines, billed 0.5h block)
#32194 spare machine for new hire 1 Closed in Syncro — verify work done
#32230 Karen -> ALDOCS 2 Closed in Syncro — Karen's ALDocs shortcut WAS set 6/26 (drive-map); likely done
#32254 Chef-PC reinstall 1 Closed in Syncro — verify reinstall + domain-join happened
#32319 WiFi Room 343 6 Closed in Syncro — verify AP relocation done
#32342 Copy Room switch 6 Closed in Syncro — verify switch installed/adopted
#32370 eFax + scanner 7 Closed in Syncro — verify eFax + scanner delivered
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