226 lines
12 KiB
Markdown
226 lines
12 KiB
Markdown
# Draft email — User + Department + Access confirmation
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**To:** Meredith Kuhn, John Trozzi (cc: Ashley Jensen, HR)
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**From:** Howard Enos — Computer Guru
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**Date:** 2026-04-18
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**Subject:** Please review — full staff list, department, and access (before we buy licenses / create caregiver accounts)
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---
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Meredith / John,
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Before we purchase the Microsoft 365 Business Premium licenses and start creating caregiver accounts, I want to make sure we have **every name, spelling, department, and how each person actually uses technology** correct. Changing this AFTER accounts are created is painful (email addresses, phone profiles, security groups all have to be rebuilt).
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Please review the list below and mark it up — corrections, additions, or removals. You can reply directly in email, print and mark up, or we can walk through it on a call. A few notes on the columns:
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- **Access type** — how they actually use technology:
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- **D** = Desktop / PC only (they sit at a computer, they do not need a company phone)
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- **P** = Phone only (shared Android phone on shift — no personal PC at Cascades)
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- **D+P** = Both (desk for office work, shared phone during rounds / on the floor)
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- **Outside access** — should this person be allowed to sign in from **outside the building** (home, personal cell, hotel, etc.)? Y = yes, N = no (locked to Cascades network/trusted device).
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- **ALIS** — does this person log into ALIS? ALIS is a website they sign into; it can be connected to their Microsoft account so they do NOT get a second MFA prompt — but only if we know who needs it.
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Where I've filled in best guesses I've put them in parentheses — those are the ones I most need you to confirm or correct.
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---
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## 1. Administrative
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Meredith Kuhn | Executive Director | (D+P) | (Y) | (Y) |
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| Ashley Jensen | Assistant Executive Director | (D+P) | (Y) | (Y) |
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| Lauren Hasselman | Business Office Director | (D) | (Y) | (N) |
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| Allison Reibschied | Accounting Assistant | (D) | (N) | (N) |
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## 2. Marketing / Sales
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Megan Hiatt | Sales Director | D+P | **Y** (home + personal cell — handles resident intake forms) | (Y — intake PHI) |
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| Crystal Rodriguez | Sales Associate | D+P | **Y** (home + personal cell — handles resident intake forms) | (Y — intake PHI) |
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| Tamra Matthews | Move-In Coordinator | (D+P) | **Y** (home + personal cell) — **leaving June 2026** | (Y — intake PHI) |
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## 3. Care — Assisted Living (clinical / nursing)
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Lois Lane | Health Services Director | (D+P) | (Y) | (Y) |
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| Karen Rossini | Health Services Manager | (D+P) | (Y) | (Y) |
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| Britney Thompson | Memory Care Nurse | (D+P) | (Y) | (Y) |
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| Veronica Feller | Care, Assisted Living Aide | (P) | (N) | (Y) |
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**Note:** Britney's AD department is currently "Care, Assisted Living" but her title says Memory Care. Which department should she belong to for licensing / security group purposes?
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## 4. Care — Memory Care
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Shelby Trozzi | Memory Care Director | (D+P) | (Y) | (Y) |
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| Christine Nyanzunda | Memory Care Admin Assistant | (D+P) | (Y — or N?) | (Y) |
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## 5. Resident Services
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Christina DuPras | Resident Services Director | (D+P) | (Y) | (Y) |
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| Cathy Kingston | Receptionist | (D — shared front desk PC) | (N) | (N) |
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| Shontiel Nunn | Receptionist | (D — shared front desk PC) | (N) | (N) |
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| Kyla Quick Tiffany | Receptionist — **not yet in AD** | (D — shared front desk PC) | (N) | (N) |
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| Michelle Shestko | MC Receptionist | (D — shared front desk PC) | (N) | (N) |
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| Sebastian Leon | Courtesy Patrol | (P — shared phone on rounds?) | (N) | (N) |
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| Sheldon Gardfrey | Courtesy Patrol | (P — shared phone on rounds?) | (N) | (N) |
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| Ray Rai | Courtesy Patrol | (P — shared phone on rounds?) | (N) | (N) |
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**Question:** Do the Courtesy Patrol staff need email at all, or just a shared-phone identity? And is the spelling **Kyla Quick Tiffany** (three names) correct, or is it **Kyla Quick-Tiffany** (hyphen) or different?
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## 6. Life Enrichment
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Susan Hicks | Life Enrichment Director | D | (Y — or N?) | (N) |
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| Sharon Edwards | Life Enrichment Assistant | D | (N) | (N) |
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## 7. Culinary
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| JD Martin | Culinary Director | (D+P) | (N) | (N) |
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| Ramon Castaneda | Kitchen Manager | (D+P) | (N) | (N) |
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| Alyssa Brooks | Dining Manager | (D+P) | (N) | (N) |
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**Note:** The kitchen has 9 shared iPads planned (separate from the 25 shared phones). Should kitchen staff sign in on those iPads with their own account, or stay on a shared kitchen iPad identity?
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## 8. Maintenance
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| John Trozzi | Maintenance Director | (D+P) | (Y) | (N) |
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| Matt Brooks | Memory Care Receptionist | (D+P) | (N) | (Y?) |
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**Question:** Matt Brooks' HR record shows department = **Maintenance** but his title is **Memory Care Receptionist**. Which is correct? That affects where he gets filed and what he has access to.
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## 9. Housekeeping
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Lupe Sanchez (Guadalupe Sanchez) | Housekeeping Director | (D+P) | (N) | (N) |
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## 10. Transportation
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| Name | Title | Access | Outside Access | ALIS |
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|---|---|---|---|---|
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| Richard Adams | Driver | (P only) | (N) | (N) |
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| Julian Crim | Driver | (P only) | (N) | (N) |
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| Christopher Holick | Driver | (P only) | (N) | (N) |
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---
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## 11. Caregivers — NEW (39 people, not yet in AD or M365)
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These are the staff currently using shared workstation logins. None of them has an email account or Microsoft identity today. As part of the shared-phone + HIPAA project, each person would get their own login that gets used ONLY on the shared phones (and shared workstations via the same identity).
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**Default assumption for every caregiver:** Phone-only (**P**), no outside access (**N** — locked to Cascades network + managed phone). Please flag anyone who should differ from that default (for example, a MedTech who also charts at a desktop would be **D+P**; a salaried staff member who also works from home would need outside access **Y**).
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### Tuesday–Saturday shift (15)
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| # | Name | Role | Location | Phone | Confirm spelling / access |
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| 1 | Thelma Abainza | Caregiver | Tower | 520-867-2579 | |
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| 2 | Niel Castro | MedTech / CCG | Tower | 520-697-4644 | |
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| 3 | Espe Esperance | MedTech | Tower | 520-788-9558 | |
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| 4 | Barbara Johnson | Caregiver | Tower | 520-204-3449 | |
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| 5 | Kasey Flores | Caregiver | Memory Care | 520-250-1451 | |
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| 6 | Richard Flores | Caregiver | Memory Care | 520-873-7727 | |
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| 7 | Marie Kastner | Caregiver | Memory Care | 714-576-9858 | |
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| 8 | Bella Mendoza | Caregiver | Memory Care | 520-358-2000 | |
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| 9 | Rosa Morales | MedTech | Memory Care | 312-213-8780 | |
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| 10 | Sandra Padilla | MedTech / CCG | Tower | 520-585-3317 | |
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| 11 | **Polett Pinazavala** | MedTech | Memory Care | 520-449-5533 | **Please confirm spelling** |
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| 12 | Whisper Reed | MedTech | Tower (overnight) | 520-312-7575 | |
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| 13 | **Patricia Sandoval-Beck** | MedTech | Tower | 520-343-8093 | **Please confirm the hyphenated last name is correct** |
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| 14 | Charity Sika | Caregiver | Memory Care | 623-251-8032 | |
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| 15 | **Ederick Yuzon** | Caregiver | Tower | 520-603-8816 | **Please confirm spelling** |
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### Sunday–Thursday shift (10)
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| # | Name | Role | Location | Phone | Confirm |
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| 16 | Juan Andrade | Caregiver | Memory Care | 520-528-4078 | |
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| 17 | Jahmeka Clarke | MedTech | Memory Care | 520-649-7034 | |
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| 18 | Karina Aziakpo | MedTech / CCG | Memory Care (overnight) | 520-392-6859 | |
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| 19 | Jinnelle Dittbenner | Caregiver | Tower | 520-499-9996 | |
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| 20 | **Christine Nyanzunda** | MedTech | Memory Care (Sun/Mon AM) | 520-304-4251 | **Same person as the Memory Care Admin Assistant above?** We should only create ONE account. |
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| 21 | Agnes McFerren | Caregiver | Tower | 520-406-3063 | |
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| 22 | Samuel Ramirez | Caregiver | Tower | 520-488-5798 | |
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| 23 | Erica Sanchez | Caregiver | Memory Care | 520-528-3387 | |
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| 24 | Katrina Wyzykowski | MedTech | Memory Care | 520-347-1448 | |
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| 25 | Corey Tate | Caregiver (no MedTech) | Tower (NOC) | 520-535-7821 | |
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### Friday–Monday / weekend (5)
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| # | Name | Role | Location | Phone | Confirm |
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| 26 | Ashli Atwood | MedTech / CCG | Memory Care (overnight) | 715-200-1295 | |
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| 27 | Cole Johnson | MedTech | Tower | 818-970-0890 | |
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| 28 | Roseline Cooper | Caregiver | Memory Care (overnight) | 520-278-6817 | |
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| 29 | Monique Lopez | Caregiver (doubles Fri/Sat) | Tower | 520-596-0969 | |
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| 30 | Gloria Williford | MedTech (doubles Fri/Sat) | Memory Care | 928-551-1682 | |
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### Thursday–Monday shift (3)
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| # | Name | Role | Location | Phone | Confirm |
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| 31 | Sarah Carroll | Caregiver | Tower | 520-409-2341 | |
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| 32 | Luke Hogan | Caregiver | Tower | 520-312-0141 | |
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| 33 | Gina Williams | Caregiver | Tower | 520-612-5075 | |
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### Split / partial-week (3)
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| # | Name | Role | Location | Phone | Confirm |
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| 34 | Jen Higdon | Caregiver | Tower (M/W/F AM) | 520-730-3548 | |
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| 35 | Mary Kariuki | Caregiver | Tower (Sat–Mon + Wed PM) | 520-309-1247 | |
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| 36 | CeCe Lassey | Caregiver | Tower (Sun/Mon doubles + Tue PM) | 520-248-5982 | |
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### Sunday & Monday only (1)
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| # | Name | Role | Location | Phone | Confirm |
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| 37 | **Paty Doran** | MedTech / CCG | Tower | 520-591-7368 | **Is it Paty, Patti, or Patricia?** |
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### PRN / float (2)
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| # | Name | Role | Location | Phone | Confirm |
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| 38 | Ezekiel Huerta | Caregiver (PRN) | Tower | 520-591-6113 | |
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| 39 | **Maia Baker** | MedTech (PRN) | Memory Care | TBD | **On a secondary sheet only, not the shift list — is she still employed?** |
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---
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## Things I most need you to confirm
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1. **Spelling corrections** for any names flagged in bold above (Polett, Patricia Sandoval-Beck, Ederick, Paty, Maia, and Kyla Quick Tiffany).
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2. **Christine Nyanzunda** — one person, or two? If one, she keeps the one existing mailbox and we just extend her to the phones.
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3. **Matt Brooks** — department = Maintenance or Memory Care? Title = Memory Care Receptionist, but HR shows Maintenance.
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4. **Access type** on every row (D / P / D+P) — especially: do Courtesy Patrol, receptionists, and Drivers use shared phones, shared PCs, or both? Do MedTechs / CCGs chart at a desktop as well as on the phone, or only on the phone?
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5. **Outside access** on every row — who needs to work from home, take work email on their personal cell, or travel? The default for everyone else is **in-building only**, which is what HIPAA and Conditional Access would prefer.
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6. **ALIS access** — please confirm who actually logs into ALIS. We want to tie ALIS to Microsoft sign-in so those users get a smooth single sign-on with no extra MFA prompts — but only for people who use ALIS. If you don't use it, we won't connect it.
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7. **Anyone missing?** Reply with additions. Specifically: I don't have anyone listed under Activities/Life Enrichment outside Susan and Sharon, nor in Transportation beyond the three drivers. Are there PRN/float staff in any other department I should know about?
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8. **Tamra Matthews** — we have her transition out in June 2026 confirmed? The Premium license assignment would be temporary if so.
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Once this list is confirmed, I will:
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1. Clean up the role-based email accounts (accounting@, frontdesk@, hr@, etc.) → shared mailboxes (saves ~$137/mo).
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2. Purchase the Business Premium licenses based on the confirmed count.
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3. Create the ~38 net-new caregiver accounts in AD and M365.
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4. Build the Conditional Access policies that enforce the "outside access" column — in-building users get locked to the building, outside-access users get the flexible "from managed device only" policy.
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5. Connect ALIS to Microsoft for the users who use it — that's the piece that removes the second MFA prompt.
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Thank you — please mark this up at your convenience.
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Howard
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---
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*Draft — prepared 2026-04-18 for Howard's review before sending.*
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